Finance July 2022 Update

Workday Progress and Updates 

Future State Process Design Sessions

Future State Process Design (FSPD) sessions are an important activity in Workday’s implementation methodology. FSPD sessions focus on processes targeted for high-level transformation. Report requirements, integrations, key decisions, conversion scope, and change impacts are important outcomes of the FSPD sessions.

The Finance Team held 25 FSPD sessions in June:

  • Spend Authorization – Reviewing
  • Customer Invoice – Reviewing
  • Inventory Management – Drafting
  • Goods Delivery Run – Drafting
  • Inventory Replenishment – Drafting
  • Costing Allocation – Drafting
  • Research Subaward Invoices – Drafting
  • Customer Payment – Drafting
  • Inventory PAR Management – Drafting
  • Goods Delivery Run – Reviewing
  • Inventory Management – Reviewing
  • Inventory Fulfillment – Drafting
  • Research Subaward Invoices – Reviewing
  • Costing Allocation – Reviewing
  • Payroll Accounting Adjustment – Drafting
  • Inventory Fulfillment – Reviewing
  • Customer Payment – Reviewing
  • Period Close – Drafting
  • Asset Lifecycle – Reviewing
  • Inventory Replenishment – Reviewing
  • Inventory PAR Management – Reviewing
  • Miscellaneous Payment – Drafting
  • Payroll Accounting Adjustment – Reviewing
  • Capital Projects – Reviewing
  • Period Close – Reviewing

Architect Design Sessions

In addition to FSPD sessions, each Design Team is meeting with their Focus Group members in Architect Design sessions. Architect Design sessions focus on core Workday configuration within each functional area, including the design of less complex business processes​. Architect Design sessions will happen throughout the Architect Stage.

What’s Next

FSPD Playback Sessions

The Finance Strategy Team will start to validate Future State Process Design in July. Validation will include members from the following groups: Design Teams, Focus Groups, the Validation Team, and Governance. Playback sessions are an opportunity to share information regarding how future-state processes and Workday configuration has been designed, as well as collect broad stakeholder feedback. 

We are planning the following Playback sessions in July:

  • Spend Authorization
  • Customers
  • Accounting Journal
  • Internal Service Delivery
  • Customer Invoice
  • Asset Lifecycle
  • Expense Report
  • Capital Projects
  • Accounting Adjustment
  • Inventory Management
  • Costing Allocation
  • Customer Payment
  • Goods Delivery Run

Program News

As you may recall, ATP’s Steering Committee approved a recommendation last year to retire UDDS (Unit/Division/Department/Sub-department) and change UW’s organizational structure to align with Workday functionality. We will share more information about this decision as we assess the change impacts in the upcoming Configure & Prototype Stage.