FAQs

If you work in finance, human resources, or research administration, the goal of ATP is to make your job easier by standardizing processes and implementing Workday and select modules of Huron Research Suite. These integrated, cloud-based enterprise resource planning (ERP) systems were selected to meet the Universities of Wisconsin’s needs now and in the future.

Following ATP, you will:

• Be able to complete many of your tasks in fewer steps thanks to automated business processes
• Complete most human resources and finance work in Workday and/or research administration work in select Huron Research Suite modules

All UW faculty and staff will use Workday to:

• Access payroll and benefits information
• Enter and track professional development
• Submit travel reimbursement requests
• Complete other employment-related tasks

The ultimate goal of ATP is to give faculty and staff more time to focus on the Universities of Wisconsin’s mission of education, research, and outreach.

Explore the ATP website for information about the program, as well as the finance, HR, research administration, and IT workstreams. The website is updated regularly and provides timely information as the program progresses.

Subscribe to the ATP Touchpoints newsletter for monthly news and updates.

Your campus Governance Groups, ATP Readiness Team, or Ambassadors will provide information specific to your campus, school, division, or department.

Workday will go live at all UW universities in July 2025. View the timeline and stages of work.

Modules for the Research Administration Modernization Project (RAMP) will go live on separate timelines between 2022 and 2025.

After a thorough review process and assessment of Workday’s capabilities, leaders from your institution will determine if a system should be kept, replaced, or retired. Discover the disposition status for more than 1,800 current systems.

There are 21 ATP Design Teams, each assigned to oversee the redesign of specific business processes, such as Cash Management, Time & Absence, and Grants Management, within Workday. Design Team members have experience working for UW universities and bring extensive knowledge to this effort.

Throughout the redesign process, Focus and Validation Groups meet with the Design Teams to review the work and provide feedback before the next iteration of Workday design. Focus and Validation Groups consist of faculty and staff from all UW universities who represent the needs of their campuses during design. See who’s involved from your campus.

To facilitate the implementation of Workday and Huron Research Suite, the Administrative Transformation Program has established a governance framework that includes representation from all UW universities.

ATP is a multi-year program. Review the timeline and work associated with each stage to see an overview of what is happening right now.

ATP is developing training plans to prepare staff ahead of the Workday go-live in July 2025. Workday end-user training is scheduled to begin in March 2025 and will include a variety of materials and delivery methods, including quick reference guides, computer-based training, and instructor-led learning opportunities.

No. Most of the business processes you currently perform in HRS and SFS will be redesigned within Workday.

You can review a list of Workday terms and definitions, including a crosswalk from current terms across the UWs, through our website (UW credentials required). This list will be updated regularly.

Yes, you may share personal pronouns and the pronunciation of your name. You also have the option to upload a photo and display your education, military status, and preferred name. You may choose what to share publicly (or not) with others who work for the UWs. These are all options, not requirements.

Each month, ATP presents a Workday Walkthrough to provide a high-level overview of Workday functionality and a demonstration of a specific business process. The walkthroughs are not training, but they are your best opportunity to see Workday prior to training, which begins in March 2025. Recordings of the Workday Walkthroughs are available to anyone with a UW login.

Yes, Workday allows users to change their display language. UW faculty and staff will be able to choose from over 40 different languages in employee self-service.

As we standardize business processes across the Universities of Wisconsin, universities will all use the same setup and processes in Workday to facilitate information sharing and reporting. Each campus will have its own Workday landing page with branding, messages, and resources that are relevant to that institution, in addition to systemwide information.

It depends on where you work.

If you work at one of the 12 comprehensive UW universities or UWSA, MyUW and your local applications portal will be combined into one convenient portal where you can link to Workday as well as other applications like Zoom or DocuSign.

If you work at UW-Madison, MyUW will look very similar to what you see today. However, instead of separate tiles for entering absences, finding pay statements, and registering for professional development, there will be one tile linked to your Workday Home Page, where you can navigate easily to that information and more.

The updated portals will be ready for use prior to Workday go-live in July 2025.

UDDS is the alphanumeric string that is the UWs’ primary method to manage our organizational data. Organizational data includes programs, cost centers, funding, identity/access management, workflows, document management, and more.

UDDS has caused a variety of problems in data management, operations, reporting, and governance. Transitioning to the Workday Foundation Data Model (FDM) structure will solve many of those problems. UDDS will be discontinued with the implementation of Workday, but will still be used when working with historical data, as not all data will be migrated to FDM.

The Foundation Data Model (FDM) is the framework to support accounting and financial reporting in Workday. The FDM combines Ledger Accounts + Organizations + Worktags + Cost Centers and allows HR/HCM and finance units to share relevant configurations.

Watch our FDM overview video.

FDM Worktags do not have logic or smart numbering built into the reference ID, as is the case with current-state chartfields like department IDs. Divisions or units are represented by various levels in the cost center hierarchy.

Staff will use a crosswalk to determine future-state FDM values or funding strings. A link to the tool is coming soon.